Welfare Information
Welfare Officers
At Cumbernauld AAC, we strive to provide a positive and supportive environment in which all our members can safely enjoy athletics. Welfare Officers promote and champion child and adult safeguarding and wellbeing at the club, encourage good practice and are a key point of contact for anyone with concerns or needing support or guidance. The role description for the Welfare Officer can be found here: WelfareOfficerRoleDescription
The Welfare Officers for Cumbernauld AAC are Catriona Pettigrew-Smith and Barry Connal. If you need to discuss anything with them, they can usually be found at training on a club night, or can be contacted on: cumbernauldaac.welfare@gmail.com or 07947 681860 or 07721 731261.
At Cumbernauld AAC we adhere to all Scottish Athletics polices, such as Health and Safety, Child and Adult Safeguarding Policies and Procedures, and Codes of Conduct.
All our coaches, parent volunteers and any other adults working with the club will have completed a Protecting Vulnerable Groups check, to ensure the highest standards of safety for your child. Details of the PVG scheme can be found here.
Club Policies
At Cumbernauld AAC, we adopt and adhere to the policies, procedures and guidance provided by our National Governing Body (NGB) – Scottish Athletics. This includes Child and Adult Safeguarding and Wellbeing, Anti-Bullying, Codes of Conduct, Equality, and Health and Safety.
Published here are the policies, codes of conduct and good practice guidelines of Cumbernauld AAC. Should you wish to consult them, just click on the appropriate link.
Child and Adult Safeguarding and Wellbeing
What to do if you have a concern about the welfare of a child
If you have a concern about the welfare of a child, this must be taken seriously and responded to immediately. Cumbernauld AAC adheres to Scottish Athletics & UK Athletics Policies and Procedures on child and adult safeguarding, details of which can be found here:
Child Safeguarding Policy: https://cumbernauldaac.org.uk/wp-content/uploads/2023/10/child-safeguarding-policy-2023.pdf
Adult Safeguarding Policy: https://www.scottishathletics.org.uk/wp-content/uploads/2021/06/Adult-Safeguarding-Policy.pdf
Child Safeguarding Procedures: https://www.scottishathletics.org.uk/wp-content/uploads/2021/06/Child-Safeguarding-Procedures.pdf
Adult Safeguarding Procedures: https://www.scottishathletics.org.uk/wp-content/uploads/2021/06/Adult-Safeguarding-Policy.pdf
The Concern must be reported to the Club Welfare Officer, who will complete a Child/Adult Safeguarding Form and submit this to Scottish Athletics and UK Athletics.
Contact Details
Club Welfare Officers:
- Catriona Pettigrew Smith 07947681860 / Barry Connal: 07721 731261, or cumbernauldaac.welfare@gmail.com
Should the Club Welfare Officers be unavailable, contact the Scottish Athletics Welfare Team on 07983 081122, or the UK Athletics Safeguarding Team on 07920 532552 and Submit a Safeguarding Concern Form via the following link: https://www.uka.org.uk/submit-a-concern/
If the Child is in Immediate Danger, call Police Scotland on 999 or Cumbernauld Social Work on 01236 638700, or outwith office hours contact the social work emergency service on 0800 121 4114.
Other useful Addresses and Websites can be found here: UsefulContactsandWebsites
Flowchart For Responding to a Child Wellbeing or Protection Concern: Flowchartforrespondingtoaconcernaboutachild
Codes of Conduct
UKAthletics requires that:
Every club, club member and anyone undertaking a relevant role must agree to abide by the codes of conduct either when they join a club as part of the club application process, or when they renew their club membership or UKA licence.
The purpose of a code is to clarify:
- What behaviours are acceptable and unacceptable
- The standards of practice expected
- The basis for challenging and improving practice
The codes are therefore a guide for individuals and clubs to think about, and monitor, how they and others, conduct themselves in their roles. The codes let everyone know what they can expect from the club, coaches and volunteers, but also what standard of behaviour is expected from club members, athletes and parents/carers.
The codes are a tool for continuous improvement. They can be used prior to or during training sessions, at club or team meetings, and must form part of new member inductions, and annual renewal of membership.
For all clubs, the codes are an important part of monitoring and improving the behaviour and practice of its members. When a club member does not meet the expectations set out in the codes, disciplinary or performance management action may be taken by the club.
Adopting and communicating clear codes of conduct is an important element in delivering the standards for child wellbeing and protection in sport.
Details of UKAthletics’ Codes of Conduct can be found using the following link:
https://cumbernauldaac.org.uk/wp-content/uploads/2023/10/Codes-of-Conduct-Booklet-March-2023-1.pdf
Equality
Cumbernauld AAC supports the principle of sports equality and will endeavour to ensure that everyone who wishes to be involved in athletics has equal opportunity to participate to the full extent of their own ambitions and abilities, without regard to their age, sex, gender identity, disability, marital or civil partnership status, pregnancy or maternity, religion, race, socioeconomic status or sexual orientation.
At Cumbernauld AAC, everyone can be assured of an environment in which their rights, dignity and individual worth are respected, and in particular that they are able to enjoy their sport without the threat of intimidation, victimisation, harassment or abuse.
The Equality Guidance provided to clubs by Scottish Athletics can be found here: https://www.scottishathletics.org.uk/wp-content/uploads/2019/05/Equality-Guidance-for-Clubs.pdf
Club Policies
Disciplinary Policy: Disciplinary Policy April 2022
Safe Recruitment & Management of Volunteers Safe Recruitment and-Management of Volunteers at Cumbernauld AAC
Managing Challenging and Inappropriate Behaviour: Managing Challenging & Inappropriate Behaviour (Incident Report-Form June 22)
Adult: Child: GPG AdulttoChildRatios
Physical Contact: GPG PhysicalContact
Sexual Activity: GPG Sexual Activity Grooming
Anti-Bullying: PreventingandRespondingtoBullyingBehaviour
First Aid: GPG FirstAidandtheTreatmentofInjuries
Collection by Parents/Carers: GPG CollectionbyParents
Transporting Kids: GPG TransportingChildren
Social Media:
- Communicating with Young People: GPG Social Media Communicating with Young People
- Club: GPG Social Media Clubs
- Athletes: https://www.scottishathletics.org.uk/wp-content/uploads/2014/04/SAL-Social-Media-Guidelines-191016.pdf
- Zoom use for Online Meetings: Additional-advice-when-using-Zoom-for-online-meetings
Use of Photographs, Film and Video:GPG Use Of PhotographsFilmsVideo
Trips Away From Home: Trips-Away-From-Home
Volunteers Aged 17 and Under: Sexual Activity: GPG Volunteers aged 16 17
Conflict of Interest Policy: Conflict of Interest Policy April 2022
UKA WhistleblowingPolicy: UKA Whistleblowing Policy External
Health and Safety Policy
Details of our Health and Safety Policy can be found here: Health & Safety Policy & Risk Assessments February 2022
Membership Policy
Details of our membership policy can be found here:
Privacy Notice
Details of our Privacy Notice can be found here:
Questions
If you have any questions about any aspect of welfare, please speak directly to Catriona or Barry on any club night, or fill in this contact form and we will get back to you shortly.